Accounting - Chart of Accounts
This article provides a comprehensive guide for setting up and managing the Chart of Accounts within Bravo Pawn Systems. It details account categories, types, and configurations to ensure accurate financial tracking and reporting.
Last Updated: 2/27/2025
This is a guide to assist with setup of General Ledger accounts in Bravo. These chart has Account Categories, Account Names, Type of Accounts.
Instructions
* - Loan Principal can be either a Liability or an Asset account. It depends on how an individual store views a loan.
Account Sign Definitions:
- Cr = Credit
- Dr = Debit
Type of Account:
- PL = Profit and Loss
- BS = Balance Sheet
Debits:
- Expenses - Anything the store is forced to do or spend money on (Ex: MobilePawn Convenience Fee, Cash Disbursements)
- Assets - Anything the store can sell (Ex: Inventory, Layaway, Rent, etc)
- Dividends - Not used in Bravo. Relates to the company giving the corporation's earnings to its stockholders in cash.
Credits:
- Liability - Anything the store has on behalf of a customer (Ex: Gift Cards, Loans)
- Revenues - Money gained from the customer on an asset or liability (Ex: Sales, Loan Interest/Fees, Layaway Fees, Rent)
- Equity - Not used in Bravo. Relates to the company's shareholder's stake in that company.
| Account Category | Account Name | Edit Account Name? | Can Dis-able | Acct Sign | Type of Account | Notes |
| Bad Debt | Bad Debt/Restitution/ Bankruptcy | No | Cr | PL Income Acct / Revenue | Use for fee - payments toward loans after expiration | |
| Tenders | Bank-American Express | No | Dr | BS Asset | Tender | |
| Bank-Cash | No | Dr | BS Asset | Tender | ||
| Bank-Cash Withdrawn | Y | Dr | BS Asset | Tender (If disabled, this account reverts to using BNKCSH. Most users will want this disabled.) | ||
| Bank-Debit | No | Dr | BS Asset | Tender | ||
| Bank-Discover | No | Dr | BS Asset | Tender | ||
| Bank - MasterCard | Y | Dr | BS Asset | Tender | ||
| Bank-Plus Girot | Y | Dr | BS Asset | Sweden only - Tender (a lot like wire transfer) | ||
| Bank-eBay | No | Dr | BS Asset | Tender | ||
| Bank-PayPal | No | Dr | BS Asset | Tender | ||
| Bank-Visa | No | Dr | BS Asset | Tender | ||
| Bank-Wire Transfer | No | Dr | BS Asset | Tender | ||
| Bank - Credova | No | Dr | BS Asset | Tender | ||
| Inter Store Holding/ Clearing Accounts | Inter-Store Payments | Y | Dr | BS Clearing Account | Temporary account for amounts transferred to another accounts in other stores. Necessary for single store Balance Sheet. A "wash" in other words. | |
| Inter-Store Cash Transfers | Y | Dr | BS Suspense Account | Account records transfers of cash between stores. Necessary for single store Balance Sheet. | ||
| Inventory in Transit - A Goods | No | Dr | BS Inventory / Asset | Holding sub account for transferred inventory. Allowing Trail Balance by store. | ||
| Inventory in Transit - B Goods | No | Dr | BS Inventory / Asset | Holding sub account for transferred inventory. Allowing Trail Balance by store. | ||
| Inventory in Transit - Firearms | No | Dr | BS Inventory / Asset | Holding sub account for transferred inventory. Allowing Trail Balance by store. | ||
| Inventory in Transit - Raw Materials | No | Dr | BS Inventory / Asset | Holding sub account for transferred inventory. Allowing Trail Balance by store. | ||
| Inventory in Transit - Scrap | Y | Dr | BS Suspense Account | Account records transfers of cash between stores. Necessary for single store Balance Sheet. | ||
| Buys | Buy - A Goods | No | Dr | BS Asset Suspense Account | Buys waiting to expire | |
| Buy - B Goods | No | Dr | BS Asset Suspense Account | Buys waiting to expire | ||
| Buy - Firearms | No | Dr | BS Asset Suspense Account | Buys waiting to expire | ||
| Buy - Raw Materials | No | Dr | BS Asset Suspense Account | Buys waiting to expire | ||
| Buy - Scrap | No | Dr | BS Asset Suspense Account | Buys waiting to expire | ||
| Cash Disbursements | Advertising/Marketing Expense | Y | Y | Dr | PL Expense | Cash disbursement expenses |
| Casual Labor | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Cleaning Supplies | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Computer/Software Expense | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Contributions | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Legal Filings | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Meals and Entertainment | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Miscellaneous | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Office Supplies | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Replacement/Repairs | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Shipping Supplies | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Stamps/Postage/Shipping | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Store Maintenance/Cleaning | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Store Rewards | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| System Conversions | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Auto: Fuel Expense | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Laundry Expense | Y | Y | Dr | PL Expense | Cash disbursement expenses | |
| Loans | Cash Disbursement for Lost/Damaged Loan | No | Cr | PL Expense | Cash disbursed to customer for lost/damaged loan item | |
| Loan Interest | No | Cr | PL Income Account / Revenue | Loan Fees Paid by Customers | ||
| Loan Principal* | No | Dr | BS Loan Base / Liability/Asset | Loan base - Current Asset / Current Liability | ||
| BRAVO MOBILE PAWN EXPENSE FEE | No | Cr | BS Expense | Amount paid to Bravo for MobilePawn Transactions - Internal | ||
| MOBILE PAWN CUSTOMER CONVENIENCE FEE | No | Cr | BS Expense | Amount paid to Bravo for MobilePawn Transactions - External | ||
| Surplus | Y | Cr | BS Liability Suspense Account | Sweden only - loan surplus due back to customer. | ||
| Loan Ticket Fees | No | Cr | PL Income Account / Revenue | Loan Fees Paid by Customers | ||
| Loan Ticket Misc Charges | No | Cr | PL Income Account / Revenue | Loan Fees Paid by Customers | ||
| Loan Ticket V.A.T. Charges | Y | Cr | BS Liability Account | Non-US loan fees paid by customers -VAT to pay to gov't. Current liability payable. | ||
| Cash Drawer | Cash on Hand | No | Dr | BS Asset | In Store Cash | |
| Variance Short/Over | No | Cr | PL Expense Account | Over/Short Cash Amounts | ||
| Consignments | Consignment Payable | No | Cr | BS Liability Account | Amounts Due to be Paid to Customers | |
| Inventory | Inventory - A Goods | No | Dr | BS Inventory / Asset | Cost of For Sale Inventory | |
| Inventory - B Goods | No | Dr | BS Inventory / Asset | Cost of For Sale Inventory | ||
| Inventory - Firearms | No | Dr | BS Inventory / Asset | Cost of For Sale Inventory | ||
| Inventory - Raw Material | No | Dr | BS Inventory / Asset | Cost of For Sale Inventory | ||
| Inventory - Scrap | No | Dr | BS Inventory / Asset | Cost of For Sale Inventory | ||
| Layaways | Layaway Holding | No | Cr | BS Liability | Layaway | |
| Inventory On Layaway - A Goods | No | Dr | BS Inventory / Asset | Cost of For Sale Inventory on Layaway | ||
| Inventory on Layaway B Goods | No | Dr | BS Inventory / Asset | Cost of For Sale Inventory on Layaway | ||
| Inventory on Layaway - Firearms | No | Dr | BS Inventory / Asset | Cost of For Sale Inventory on Layaway | ||
| Inventory on Layaway - Raw Material | No | Dr | BS Inventory / Asset | Cost of For Sale Inventory on Layaway | ||
| Inventory on Layaway - Scrap | No | Dr | BS Inventory / Asset | Cost of For Sale Inventory on Layaway | ||
| Penny Rounding | Y | Dr | PL Income Account / Revenue | Sweden only - adjustment amount for cash transactions rounded to whole krona | ||
| Layaway Restock Fee | No | Cr | PL Income Account / Revenue | Fee charged against deposit for restocking expired layaway item | ||
| Expired Layaway Credit | No | Cr | BS Liability | Layaway Credit Balance | ||
| Layaway Credit Expirations | Y | Cr | PL Income Account / Revenue | Layaway Credit Expiration | ||
| Inventory Purchases | Purchase Order Holding | No | Dr | BS Liability Payable | When purchasing/returning items from/to vendors. For Accounts Payable - Current liability | |
| Confiscations | Police Confiscations | No | Dr | PL Income Account / Revenue | Police Loan/Buy/Inventory Confiscations | |
| Gift Cards / Store Credits | Store Credit | No | Cr | BS Liability Account | Customer Store Credit Holding | |
| Store Credit Expirations | Y | Cr | PL Income Account / Revenue | for Expiring Store Credit | ||
| Gift Card | No | CR | BS Liability Account | Customer Store Credit Holding | ||
| Write Off's | Donations | No | Dr | PL Expense | Items Written Off as Donations | |
| Shrinkage - Internal Theft | No | Dr | PL Expense Account | Lost Inventory | ||
| Shrinkage - External Theft | No | Dr | PL Expense Account | Lost Inventory | ||
| Sales | Cost of Goods Sold - A Goods | No | Dr | PL Cost of Goods / Expense | Cost of Sales | |
| Cost of Goods Sold - B Goods | No | Dr | PL Cost of Goods / Expense | Cost of Sales | ||
| Cost of Goods Sold - Firearms | No | Dr | PL Cost of Goods / Expense | Cost of Sales | ||
| Cost of Goods Sold - Scrap | No | Dr | PL Cost of Goods / Expense | Cost of Sales | ||
| Gun Sale Holding | No | Cr | BS Liability | Gun Sales holding for ATF Checks. This is holding before sale is performed upon pickup. | ||
| Sales Non-Taxable - A Goods | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Sales Non-Taxable - B Goods | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Sales Non-Taxable - Firearms | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Sales Non-Taxable - Misc | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Sales Non-Taxable - Scrap | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Sales Tax | No | Cr | BS Liability Account | Sales Tax or VAT | ||
| Sales Taxable Goods - A Goods | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Sales Taxable Goods - B Goods | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Sales Taxable Goods - Firearms | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Sales Taxable Goods - Misc | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Sales Taxable - Scrap | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Sales - VAT Profit | Y | Cr | PL Income Account / Revenue | Non-US Amount of sale after VAT has been removed (VATCST - SLSTAX) | ||
| Value Added Tax Basis | Y | Dr | PL Income Account / Revenue | Non-US Basis for VAT amount - can be pointed to a Sales Acct (to reduce sales) or tracked separately | ||
| Sales Fees | Item Fee | No | Cr | PL Income Account / Revenue | Retail sales - default account for configurable fees | |
| Shipping | No | Cr | PL Income Account / Revenue | Retail Sales - Shipping Amount Charged | ||
| Service - Jewelry Repairs | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Service - Merchandise Repairs | No | Cr | PL Income Account / Revenue | Retail Sales | ||
| Service - Warranties | No | Cr | PL Income Account / Revenue | Retail | ||
| Repairs | Repair Holding | No | Cr | BS Liability | Repair Deposits | |
| Sweden Only | Auction Fees | Y | Cr | PL Income Acct / Revenue | Sweden only - fees charged for auction (less VAT) | |
| Fees Recovered at Auction | Y | Cr | PL Income Acct / Revenue | Sweden only - fees recovered at auction | ||
| Interest Recovered at Auction | Y | Cr | PL Income Acct / Revenue | Sweden only - interest recovered at auction | ||
| Credit Loss | Y | Dr | PL Income Acct / Revenue | Sweden only - unrecovered loan principal | ||
| Auction Settlement | Y | Dr | PL Income Acct / Revenue | Sweden only - amount item sold for at auction | ||
| At Auction | Y | Dr | BS Inventory / Asset | Sweden only - inventory currently at auction |