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Firearm Fee

Learn how to configure and apply firearm-specific fees in Bravo, including how to create new fee types and ensure they are added to the correct firearm transactions.

Firearm Fees can be charged by the store during firearm transactions where the store will need to perform a background check on the customer. Examples of such transactions are those involving hold sales, layaway final holds, and hold redemptions. These fees can be automatically added to transactions for customers without an associated FFL, or can be manually added to the transaction.

HOW TO GET IT:

The Firearm Fee feature is included with the E4473 product. If you have E4473, but do not see options for Firearm Fees, please contact Bravo support toll free at: 888-407-6287 x3

FIREARM FEE CONFIGURATION:

To configure firearm fees for your store, enter System Configuration, select the Transaction tab, and select the Services and Fees sub-tab. To add a new firearm fee, click Edit, then Add, and select "FIREARM FEE" from the Fee Type selector on the Add Service/Fee dialog.

Similar to Standard fees, Firearm Fees are configured with a fee Name, General Ledger, Tax Group, and Default Amount. In addition, Firearm Fees are configured with the following attributes:

  • Default - This checkbox identifies the firearm fee that is added to a firearm hold transaction by default. Only one Firearm Fee can be configured as the Default at a time, and a Default must be set if there is at least one Active Firearm Fee.
  • Auto-Add - Enabling this checkbox on any Firearm Fee will also result in enabling of the Default checkbox. When enabled, the Firearm Fee will automatically be added when a hold sale, layaway final hold, or hold redemption is added to a transaction. Auto-Add only adds one Firearm Fee per transaction; it will not add an additional Firearm Fee if a second firearm hold sale, layaway final hold, or hold redemption is added to the transaction.

If the Firearm Fee is set to Auto-Add, during the creation and final hold of a layaway (paid off) the Firearm Fee will generate. This is so the store can easily choose not to add the fee during the creation of the layaway and instead during the final hold. In order to see if the layaway already had the fee added during the creation, the customer's profile has a report called Sales History that will be able to show what item & fees were charged to the customer.

Select "FIREARM FEE" under the Fee Type selector of the Services and Fees tab to view existing firearm fees.

Selecting a pencil icon on the right side of the grid will open the View Service/Fee dialog, which displays the configured attributes of the Firearm Fee.

By clicking the Edit button on the Services and Fees tab and entering edit mode, configured Firearm Fees in the grid can be set Active or inactive, can be set as the Default Firearm Fee, and can be configured to be auto-added. Selecting a pencil icon in Edit mode opens the Edit Service/Fee dialog, where the firearm fee's configurations can be changed.

EMPLOYEE PERMISSIONS

Employee permission to charge firearm fees is dependent on the employee's permission to sell services/fees, and can be set in the security tree under Main Menu > Transactions > Point of Sale > Merchandise Services Fees.

  • Allowed - Employee can sell firearm fees without requiring manager approval.
  • Manager Approval - Employee must obtain manager approval at the end of a transaction that contains a firearm fee sale.

SELLING A FIREARM FEE

During a transaction, selected line items for hold sale, layaway final hold, and hold redemption will display a Firearm Fee button. Click this button to add the Default Firearm fee to the transaction.

If "Auto-Add" is enabled for the store's Default Firearm Fee, the firearm fee will automatically be added when the first hold sale, layaway final hold, or hold redemption is added to the transaction. Firearm Fees can also be added by selecting "Merchandise Services Fees" on the right panel of the Transactions screen, selecting "Services and Fees" on the "Merchandise, Services, and Fees Detail" dialog, and selecting "FIREARM FEE" from the Fee Type selector.

More than one firearm fee can be added to the transaction, so the Firearm Fee button can be selected on a transaction line item even if a firearm fee is already shown in the transaction.

To delete the firearm fee from the transaction, select the firearm fee in the Transactions screen and click the "Delete" button". A new firearm fee can be added back via the "Firearm Fee" button if needed. If the sale item is deleted from the transaction, the firearm fee will remain in the transaction, and will need to be manually deleted.

To add a receipt note to the firearm fee, change the amount charged for the firearm fee, or to select a different firearm fee than the Default Firearm Fee, select the line item for the firearm fee in the transaction and click the "Edit" button. The Firearm Fee Detail dialog will appear. Within this dialog, you can select an Active Firearm Fee from the list, edit the Selling Price, set the firearm fee Selling Price to be tax-included, and add a Note to the firearm fee.