Table of Contents:
Receive Inventory in Destination Store
Inventory items brought from Consignments cannot be transferred. The Consignment must stay in the store that the consignor brought the item in to.
To initiate a cancellation of a transfer, first go to the store that sent the transfer, navigate to the Inventory Screen, and click the Transfer Inventory button. You can also start this by clicking the drop down next to Inventory and selecting Transfer Inventory right away.
Select the Transfer Inventory button on the Inventory Screen if you didn't use the drop down.
The Transfer Inventory will open. You will need to select the Transfer Type. Select Store to Store.
Stores can transfer inventory that is available for sale, unpriced, or marked as scrap but not yet processed. Items on layaway cannot be transferred.
To transfer inventory, the user will do the following:
- Select the Inventory Item by entering the inventory number or scanning the barcode on the inventory item.
- Select the store destination for the transfer batch from a list of valid stores.
Repeat the previous step until all inventory for the current batch is identified.
Once an item is assigned to a transfer batch, it is assigned an “In Transit” status and cannot be purchased. The item’s history will be updated to denote the batch number and designation store number of the transfer.
If the selected item is designated as scrap, Bravo will require the user confirm the transfer. A screen will be displayed informing the user the selected item is scrap and asking the user to confirm the transfer.
Bravo will validate the selected item. If the item is not active or scrap, the following screen will be displayed:
Once the Save button is selected, Bravo will print the packing slip. The following is an example of the packing slip:
Firearm Transfers
When transferring firearms, the designation store must have a Federal Firearms License (FFL) identified in Bravo. If the store does not have a FFL, the following error will be displayed:
When firearms are transferred, a new ATF personal information record will be added at the destination store. The firearm identifying information will be for the destination store and the status of the firearm will be changed to “Transfer”. A 4473 form will be printed with the destination store information printed on it. The Gun Book will be updated to show the designation store as the “Sold To” value.
Cancel Transfer
A transfer can be canceled prior to the designation store receiving the items in the batch.
To initiate a cancellation of a transfer, select the Receive Batch button on the Inventory screen at the store that started the transfer.
To cancel an item transfer:
Scan the barcode on the batch packing list while selected on Batch Number on the top left or manually enter the batch number to modify. The items in the batch are displayed.
Note: The identified batch must have originated in the store requesting the cancellation.
Scan the item’s barcode or enter the item’s inventory number for each item in the batch to be canceled under Item Number to Cancel. As items are entered, their status is changed to “Canceled” and displayed on the screen. Hit Save to confirm the changes.
Note: The Batch Packing List will not be updated with the fact that this item was removed since the list has already been generated. Bravo however will be updated with this new information. You will need to call the receiving store and inform them of the cancelled item that will be on the Batch Packing List, but not shown in Bravo.
Note: If the item cancelled is a firearm, the ATF Sale record is returned to its original state.
Receive Inventory in Destination Store
Select the Receive Batch button on the Inventory Screen at the destination store. Scan the barcode on the batch packing list or manually enter the batch number to modify.
The items in the batch are displayed. Under Item Number to Receive type in the items that came in the shipment.
Their status will change to Received
If the user enters an item that is not in that batch, Bravo will display a screen informing the user that the item is not in the batch.
If the user enters/scans the same number again, the item will be received as an Over Ship.
Select Save to complete the transfer. Each item is marked as received, short or over ship. When the item is received, the accounting information is debited/credited to each of the affected store. If there is any shrinkage, it will be associated with the receiving store.
The items brought in will have their Item History affected. For items that were meant to be in the shipment it will have 2 records, one for going into the transfer and one for being received. For Inventory that was classified as Over Ship it will only have one line stating it was an over ship.
Receive Firearms
If the user receives a firearm the item is added to the ATF Sale table with the acquired-from being the store that transferred the firearm.
A firearm cannot be received as an overage. If the user attempts to receive a firearm as overage, Bravo will first display the "Item is not in the batch" message.
If the user attempts again to bring in a firearm that is not in the original batch they will get the following warning message: “Firearms are not allowed as an overage. Please return.”
Task Button
The task bar on the main screen contains a Receive Batch button. If there is a number in a red circle on the button, there are outstanding batches to receive. Selecting this button will display the Receive inventory screen.
Reports
Transfers Report
The Transfers Report can be found by selecting the Reports button on the main screen. This report is a member of the Closing Reports section of the report tree.
A report selector screen will be displayed.
You can select the following:
Range of Days - when you want to run the report for
Group by Destination - The report will group by the store that the items were sent to.
Outstanding Only - Transfers that are still waiting on the receiving store to accept the items.
Sort by Return Date - If you applied a Return Date on a Vendor Transfer, this will sort by the return date.
Show Details - Will break out the report showing item numbers and their descriptions
The report will then be generated and look something like this:
Batch Packing List
A Batch Packing List is printed when a batch is saved to be transferred. These packing lists can be viewed or reprinted by selecting the Reports button on the main Bravo screen. This report is a member of the Inventory Reports section of the report tree.
A report selector screen will be displayed. Enter the batch number to be displayed. The batch number must have been originated in the store where the report is being requested.
After selecting the OK button, Bravo will verify the batch number. If an error is encountered, Bravo will display an error message that describes the error. If no error is found, Bravo will display the packing list associated with the batch. An example of the report is shown above in the Transfer Inventory from Store section.
