Skip to content
English - United States
  • There are no suggestions because the search field is empty.

Post to Accounting Mapping - How Accounts Work

Explains how different transactions in Bravo map to asset, liability, revenue, and expense accounts for accurate financial tracking.

Last Updated:  3/11/2025

Using the Post to Accounting feature helps your business accurately track your finances. Knowing how these accounts track from account to account is vital to being able to correctly interpret these numbers.

Instructions

  • Click on the link to learn about each type of transaction.
  • Click the back button on your browser to go back to the list.
  • Refer to the Chart of Accounts article to understand how Bravo categorizes accounts as Asset, Liability, Expense, or Revenue.
  • There is a new video available now on QuickBooks Online: System Configuration and Account Management, click the link to watch it, System Configuration and Account Management.

Buys and Loans

Sales and Layaway

Inventory Control

Cash Management

Miscellaneous Transactions

How Debits and Credits work

Bravo uses a Dual Entry accounting system, meaning every decrease in one account results in an increase in another.

  • Refer to the Chart of Accounts article to understand how Bravo categorizes accounts as Asset, Liability, Expense, or Revenue.
Account Type Increase Decrease
Asset Debit Credit (With Parenthesis)
Liabilities Credit (With Parenthesis) Debit
Revenue Credit (With Parenthesis) Debit
Expense Debit Credit (With Parenthesis)

 

Buys and Loans

 

Buy

  • Account Debited: Buy (A Goods, B Goods, Firearms, etc) 
  • Account Credited: Cash On Hand

Example:

  • Customer sells a firearm for $75.00
  • Buy Account is debited for $75.00
  • Cash on Hand is reduced for the $75.00 paid to the customer.

 

Buy Expiration

  • Account Credited: Buy (A Goods, B Goods, Firearms, etc)
  • Account Debited: Inventory (A Goods, B Goods, Firearms, etc)

Example:

  • Buy Expires after hold. 
  • Item becomes store inventory. 
  • Inventory increases and buy amount becomes item cost.

 

Buy Loan (aka Buy Loan Ticket)

  • Account Credited: Loan Principal
  • Account Debited: Buy (A Goods, B Goods, Firearms, etc)

Example:

  • Customer had a loan for $45.00.  They decide to sell the item.
  •  Store converts loan to buy ticket.
If additional funds are distributed for the Buy, the Buy amount credited will be higher than the loan amount debited.  In this case, Cash on Hand will be credited for the difference given to the customer.

Trade-In Taxable

 

  • Accounts Debited:
    • Buy (A Goods, B Goods, Firearms, etc) for the Trade-In
    • Cost of Goods Sold (A Goods, B Goods, Firearms, etc) for the item sold
    • Sales Taxable (A Goods, B Goods, Firearms, etc) for the Trade-In
  • Accounts Credited:
    • Cost of Goods Sold (A Goods, B Goods, Firearms, etc) for the Trade-In
    • Inventory (A Goods, B Goods, Firearms, etc) for the item sold
    • Sales Taxable (A Goods, B Goods, Firearms, etc) for the item sold

Example:

  • Customer brings in item for Trade-In. Customer wants an item selling for $200 in the store.
  • Store puts the Trade-In value of the Trade at $200 to balance the sale and makes the Cost whatever they would've bought the item for normally.
  • Trade-In's are Taxable, since the Sale and Trade-In are worth the same, there are no taxes needed to be collected and no money changes hands.
If the store lists the Sale item above the Trade-In value, the difference will be taxed, resulting in "SALES TAX" and "CASH ON HAND" (or the payment method used) being added to the transaction.

Trade-In Non-Taxable

  • Accounts Debited:
    • Buy (A Goods, B Goods, Firearms, etc) for the Trade-In
    • Cost of Goods Sold (A Goods, B Goods, Firearms, etc) for the item sold
    • Sales Non-Taxable (A Goods, B Goods, Firearms, etc) for the Trade-In
    • Cash on Hand
  • Accounts Credited:
    • Cost of Goods Sold (A Goods, B Goods, Firearms, etc) for the Trade-In
    • Inventory (A Goods, B Goods, Firearms, etc) for the item sold
    • Sales Taxable (A Goods, B Goods, Firearms, etc) for the item sold
    • Sales Tax

Example:

  • Customer brings in item for Trade-In. Customer wants an item selling for $700 in the store.
  • Store puts the Trade-In value of the Trade at $700 to balance the sale and makes the Cost whatever they would've bought the item for normally.
  • Trade-Ins are Non-Taxable, so the full amount of the Sale is taxed and charged at 5%.
  • Customer pays the store $35 in Cash.

Loan

  • Account Debited: Loan Principal (A Goods, B Goods, Firearms, etc)
  • Account Credited: Cash on Hand 

Example:

  • Customer takes loan for $600.00.           
  • Store pays customer $600.00 in Cash.

 

Loan Expiration

  • Account Debited: Inventory (A Goods, B Goods, Firearms, etc)
  • Account Credited: Loan Principal

Example:

  • Loan of $16.00 is expired.
  • Item becomes inventory. Loan principal becomes item cost. Inventory increases.

 

Loan Extension

  • Account Debited:
    • Cash on Hand 
  • Accounts Credited:
    • Loan Interest 
    • Loan Fees (If applicable.)

Example:

  • Customer extends their loan and owes $99.94 in interest.
  • Extension is processed. Interest is Paid and cash on hand increases.

 

Loan Reactivation

  • Account Credited:
    • Loan Principal
    • Cash on Hand (if a Renewal with a Principal Increase was done)
  • Accounts Debited:
    • Inventory
    • Loan Interest (If applicable)
    • Loan Fees (If applicable)
    • Cash on Hand (If a Renewal with a Principal Decrease was done)

Example:

  • Loan for $10.00 was accidentally expired and needed to be reactivated.
  • Loan reactivated in system, causing loan principal balance to increase.
When a Loan Principal is increased, if the interest and fees match the amount that the Loan will be increased by, there will be no Cash On Hand Account showing.

 

Loan Redemption

  • Account Debited:
    • Cash on Hand
  • Accounts Credited:
    • Loan Ticket Misc Charges 
    • Loan Ticket Fees 
    • Loan Principal 
    • Loan Interest

Example:

  • Customer redeems loan with $260 principal, $52.00 interest, $5.00 in Fees, and $5.00 in Misc Charges.
  • Loan redeemed in system, causing loan principal balance to decrease.

 

 

Loan Renewal

  • Accounts Debited:
    • Cash on Hand
    • Loan Principal
  • Accounts Credited:
    • Loan Principal 
    • Loan Interest
    • Loan Fees (If applicable.)
    • Loan Misc Charges (If applicable.)

Example:

  • Customer has loan for $240.00.  They come in and renew the loan, paying $40.00 toward principal.
  • Customer pays all interest due and pays toward the principal of the loan.
  • Original loan principal amount is reduced from Loan Principal account.
  • New loan principal amount is increased to Loan Principal account.
When a Loan Principal is increased, if the interest and fees match the amount that the Loan will be increased by, there will be no Cash On Hand Account showing.

 

Inter-Store Loan Payment

Payment received at Store A for a Loan from Store B.

Store A (MAX)

  • Account Debited:
    • Cash on Hand
  • Account Credited:
    • Interstore Payments

Store B (VTS)

  • Accounts Debited:
    • Interstore Payments
    • Loan Principal (if renewal or redemption).
  • Accounts Credited:
    • Loan Ticket Misc Charges (If applicable)
    • Loan Ticket Fees (If applicable)
    • Loan Principal (If renewal)
    • Loan Interest

Example:

  • Customer has loan at store VTS, but comes in to store MAX to make his renewal payment.
  • MAX takes payment, increasing their cash on hand. 
  • Payment is transferred through Inter-store Payments (Clearing) account 
    • The purpose of the Inter-Store Payments account is to even itself out and make Store B have the payment that store A received.
  • All loan payments are increased at store B, where the loan is held.

 

MobilePawn Loan Payment (Convenience Fee Charged to Customer for Extension)

  • Accounts Debited
    • Bank PayPal
    • MobilePawn Customer Convenience Fee
  • Accounts Credited
    • Loan Interest
    • MobilePawn Customer Convenience Fee

Example:

  • Customer pays interest on MobilePawn, incurring a $0.55 convenience fee.
  • Loan Interest is paid at $17.50
  • Bank PayPal increases by $17.50
  • MobilePawn Convenience fee is removed from MobilePawn Customer Convenience Fee account.

 

 

 

 

MobilePawn Loan Payment (Convenience Fee Charged to Customer for Renewal)

  • Accounts Debited:
    • Loan Principal
    • Bank Visa
    • MobilePawn Customer Convenience Fee
  • Accounts Credited:
    • Loan Principal 
    • Loan Interest
    • Loan Fees (If applicable.)
    • Loan Misc Charges (If applicable.)
    • MobilePawn Customer Convenience Fee

Example:

  • Customer has loan for $34.00.  They renew the loan, via MobilePawn, incurring a $0.55 convenience fee.
  • Customer pays interest.
  • Entire transaction amount is added to Bank Visa.
  • MobilePawn Convenience fee is removed from MobilePawn Customer Convenience Fee account.

 

 

 

MobilePawn Loan Payment (Expense Fee Charged to Store for Renewal)

 

  • Accounts Debited
    • Loan Principal
    • Bank Visa
    • Bravo MobilePawn Expense Fee
  • Accounts Credited
    • Loan Ticket Fees
    • Loan Principal
    • Loan Interest

Example:

  • Customer has a loan for $19.00. They renew the loan, via MobilePawn for $89.88 total, incurring a $0.53 expense fee that is taken straight from the total. Meaning the store receives less than the grand total the customer paid for their loan.
  • Customer pays interest and fees.
  • No principal reduction is made so the Credited Loan Principal is the same as the Debited.
  • Only the Loan Interest and Loan Ticket Fees are added to Bank - Visa.
  • Bravo MobilePawn Expense Fee is removed from the total paid.

 

 

 

Sales and Layaway

 

Sale Taxable

  • Accounts Debited:
    • Cost of Goods Sold
    • Cash on Hand
  • Accounts Credited:
    • Sales Taxable (A Goods, B Goods, Firearm, etc)
    • Sales Tax
    • Inventory (A Goods, B Goods, Firearm, etc)

Example:

  • Customer purchases item for $100 plus Tax.
  • Customer pays total of $106.00
  • Sales Taxable increased for $100 price of item.
  • Sales Tax increased for sales tax paid.
  • Cost of Goods Sold and Inventory offset by cost of item.
  • Cash on Hand increases by total.

 

 

Sale Non-Taxable

  • Accounts Debited:
    • Cost of Goods Sold
    • Cash on Hand
  • Accounts Credited:
    • Sales Non-Taxable (A Goods, B Goods, Firearm, etc)
    • Inventory (A Goods, B Goods, Firearm, etc)

Example:

  • Customer purchases item for $10.00 with no tax.
  • Customer pays total of $10.00
  • Sales Non-Taxable increased for $10 price of item.
  • Cost of Goods Sold and Inventory offset by cost of item.
  • Cash on Hand increases by total.

 

 

Sale - Firearm Holding and Release

Firearm purchased, held and released.

Initial Purchase and hold.

  • Account Debited:
    • Cash on Hand
  • Accounts Credited:
    • Gun Sale Holding
    • Sales Tax (if applicable)

Firearm Released.

  • Accounts Debited:
    • Gun Sale Holding
    • Cost of Goods Sold
  • Accounts Credited:
    • Sales Taxable (or Non-Taxable)
    • Inventory Firearms

Example:

  • Customer purchases firearm for $349.99 plus tax.
  • Item has to be held in accordance with ATF rules.
  • Cash on Hand increases, funds move to Gun Sale Holding account pending release.
  • Firearm is subsequently released to customer.
  • Sales Taxable is increased for the sale.
  • Gun Sale Holding is reversed.
  • Inventory and Cost of Goods Sold offset each other for the cost of the firearm.

 

 

Sale Consignment

  • Accounts Debited:
    • Cost of Goods Sold
    • Cash on Hand
  • Accounts Credited:
    • Sales Taxable (A Goods, B Goods, Firearms, etc)
    • Sales Tax (if applicable)
    • Consignment Payable

Example:

  • Customer purchases item on consignment for $1059.00 plus tax.
  • Net to Consignor is $847.20 
  • Consignment payable is equal to the amount paid to the consignor.
  • Cost of Goods Sold also equals net to consignor amount.

 

 

Sale - Miscellaneous Merchandise (No Tag)

  • Accounts Debited:
    • Cash on Hand
  • Accounts Credited:
    • Sales Taxable (A Goods, B Goods, Firearms, etc)
    • Sales Tax (if applicable)

Example:

  • Customer purchases item with no tag.
  • Sales Taxable and Sales Tax account show total sale
  • Cash on Hand increases.
Since there is no known cost for a Misc Merchandise sale, no Cost of Goods can be assigned.  Inventory will also not be impacted, since the item and associated cost is an unknown amount.  Once item is identified, it will need to be written off from the system.

 

 

Sale with Store Credit

  • Accounts Debited:
    • Cost of Goods Sold
    • Store Credit
  • Accounts Credited:
    • Sales Taxable (A Goods, B Goods, Firearm, etc)
    • Sales Tax
    • Inventory (A Goods, B Goods, Firearm, etc)

Example:

  • Customer makes purchase of item from inventory for $199.00 plus tax.
  • Total sale is $214.92.
  • Cost of goods and Inventory offset.
  • Instead of Cash on Hand increasing (for money given to store), Store credit increases as a tender when the customer gives store credit back to store.
    • This also means that the customer's available Store Credit is reduced by the amount used.

 

 

Web Sale

  • Accounts Debited:
    • Cost of Goods Sold
    • Bank - PayPal
  • Accounts Credited:
    • Sales Non-Taxable (A Goods, B Goods, Firearm, etc)
    • Shipping
    • Inventory (A Goods, B Goods, Firearm, etc)

Example:

  • Customer purchases item from web for $104.20 plus $5.00 shipping.
  • Inventory and Cost of Goods offset.
  • Money goes directly to Bank-PayPal.  Cash on hand is not impacted.

 

 

Sale - Fee

 

  • Account Debited:
    • Cash on Hand
  • Account Credited:
    • Fee Account (Specific account set up to track Misc Fees.)

Example:

  • Customer pays restitution of $370.00
  • Restitution has been set up as a Service Fee.
  • Restitution Charges account has been created to track these fees.

 

 

Sale - Gift Card

  • Account Debited:
    • Cash on Hand
  • Account Credited:
    • Gift Card

Example:

  • Customer purchases $50 gift card for store.
  • Cash on Hand increases and Gift Card account increases for the amount given.
    • When the gift card is used for a purchase, the Gift Card account will be reduced for the amount used.

 

 

 

Layaway Down Payment

  • Accounts Credited
    • Layaway Holding
    • Inventory (A Goods, B Goods, Firearms, etc)
  • Accounts Debited:
    • Cash on Hand
    • Inventory on Layaway

Example:

  • Customer puts 2 items on Layaway with $1000.00 down.
    • One item has cost of $980 and one item has cost of $1350.
  • Inventory and Inventory on Layaway offset each other.
  • Layaway Holding account reflects down payment amount.
  • Cash on Hand increases by down payment amount.

  

 

Layaway Payment

  • Account Credited
    • Layaway Holding
  • Accounts Debited:
    • Cash on Hand

Example:

  • Customer makes $100.00 payment on Layaway.
  • Layaway Holding account reflects payment amount.
  • Cash on Hand increases by payment amount.

 

MobilePawn Layaway Payment (Convenience Fee charged to customer)

  • Account Debited:
    • Bank Visa
    • MobilePawn Convenience Fee
  • Accounts Credited:
    • Layaway Holding
    • MobilePawn Customer Convenience Fee

Example:

  • Customer makes $24.50 payment on Layaway.
  • Customer makes a $0.50 convenience fee payment.
  • Layaway Holding account reflects payment amount.
  • Bank Visa increases by entire transaction amount.
  • MobilePawn Convenience fee is removed from MobilePawn Customer Convenience Fee account.

 

Layaway Final Payment

  • Accounts Debited:
    • Layaway Holding
    • Cost of Goods Sold
    • Cash on Hand
  • Accounts Credited:
    • Sales Taxable
    • Sales Tax
    • Inventory on Layaway
    • Layaway Holding

Example:

  • Customer pays final $1400.00 due on layaway.
  • Layaway Holding reflects an increase for the final payment of $1400.00
  • Layaway Holding is then reduced for full amount of Layaway.
  • Cost of Goods Sold and Inventory on Layaway offset each other.
  • Cash on Hand increases by amount of current payment only.

 

 

Layaway Cancellation

  • Accounts Credited
    • Layaway Holding
    • Inventory (A Goods, B Goods, Firearms, etc)
  • Accounts Debited:
    • Inventory on Layaway
    • Cash on Hand

Example:

  • Customer cancels layaway, necessitating the return of all money paid.
  • Inventory on Layaway and Inventory offset each other as item returns to inventory.
  • Layaway Holding is reduced.
  • Cash on Hand is reduced in the amount of the refund.
If there is a restocking fee, the cash on hand amount will be reduced in the total returned to the customer less the restocking fee. The restocking fee account will show the amount paid for restocking.

If Store Credit is issued in lieu of cash, the Store Credit account will show the reduction instead of Cash on Hand.

 

 

Layaway Expiration (No Credit Due to Customer)

  • Accounts Debited:
    • Layaway Holding
    • Inventory (A Goods, B Goods, Firearms, etc)
  • Accounts Credited:
    • Inventory on Layaway
    • Layaway Restock Fee

Example:

  • Store does not issue money to customer upon layaway expiration.
  • Customer had previously paid $514.75.  No other payments were made. Customer did not respond to attempts to contact.
  • Layaway was expired by store. Item cost shifts back to Inventory.
  • Layaway Holding account is cleared of payments.
  • Payments move to Restocking Fee account and are now considered income for the store.

 

 

Layaway Expiration (Credit Owed to Customer)

  • Accounts Debited:
    • Layaway Holding
    • Inventory (A Goods, B Goods, Firearms, etc)
  • Accounts Credited:
    • Inventory on Layaway
    • Expired Layaway Credit

Example:

  • Store issues an Expired Layaway Credit to customer upon layaway expiration.
  • Customer had previously paid $2000.  No other payments were made. Customer did not respond to attempts to contact.
  • Layaway was expired by store. Item cost shifts back to Inventory.
  • Layaway Holding account is cleared of payments.
  • Payments move to Expired Layaway Credit account to wait payment to customer.
If there is a restocking fee, the cash on hand amount will be reduced in the total returned to the customer less the restocking fee. The restocking fee account will show the amount paid for restocking.

If Store Credit is issued in lieu of cash, the Store Credit account will show the reduction instead of Cash on Hand.

 

 

Return

  • Accounts Debited:
    • Sales Taxable (or Non-Taxable)
    • Sales Tax (if applicable)
    • Inventory (A Goods, B Goods, Firearms, etc)
  • Accounts Credited:
    • Cost of Goods Sold
    • Cash on Hand (or Store Credit if offered in lieu of cash)

Example:

  • Customer returns item from Sale of $1995.32.
  • Sales Taxable and Sales Tax is reversed. 
  • Inventory and Cost of Goods Sold offset each other as item cost goes back to Inventory account.
  • Store issues Store Credit for the sale amount to customer.
    • If store issues cash refund, the Cash on Hand account will be reduced instead.

 

 

 

Web Return 

  • Accounts Debited:
    • Sales Non Taxable (Sales taxable if sale was taxed)
    • Sales Tax (if applicable)
    • Inventory (A Goods, B Goods, Firearms, etc)
    • Shipping (If refunded to customer)
  • Accounts Credited:
    • Cost of Goods Sold
    • Bank - PayPal

Example:

  • Customer returns item from web sale.
  • Credit is issued back to Customer's PayPal upon completion of return.
  • Store chooses whether or not to refund shipping or whether or not to issue a partial refund.

 

 

 

Inventory Control

 

Combine Item

  • Accounts Credited
    • Purchase Order Holding (To SKU Number)
    • Inventory (A Goods, B Goods, Firearms, etc) (From Inventory Number)
      • Inventory credited under number item combined into.
  • Accounts Debited:
    • Purchase Order Holding (From Inventory Number)
    • Inventory (A Goods, B Goods, Firearms, etc) (To SKU Number)
      • Inventory Debited under number of item that was combined from.

Example:

  • Item MAX003783 added to SKU number 7777
    • Inventory Cost deducted from Item MAX003783 and increased to Purchase Order Holding.
    • Inventory Cost added to SKU 7777 and removed from Purchase Order Holding.

 

 

Split Item

  • Accounts Debited
    • Purchase Order Holding
      • Added cost to Holding account for separation to the other Inventory Items.
    • Inventory (A Goods, B Goods, Firearms, etc)
      • Inventory added under item numbers split to.
  • Accounts Credited:
    • Purchase Order Holding
      • Removed cost from Holding to add to the new Inventory items.
    • Inventory (A Goods, B Goods, Firearms, etc)
      • Inventory removed under item split from.

Example:

  • Item MAX016114 split into four separate items.
    • Number MAX016114 (original Item)
    • Number MAX016115 (Cost of 166.66)
    • Number MAX016116 (Cost of $83.33)
    • Number MAX016117 (Cost of $166.66)
  • Total Cost of Split items is $416.65
    • Item Number MAX016114 cost deducted for $416.65
    • Cost moved to Purchase Order Holding as an increase.
    • Cost moved from Purchase Order Holding to new item numbers one at a time.
      • Purchase Order Holding will be reduced.
      • New Item Numbers Inventory account will be increased.

 

 

Cost Adjustment

  • Accounts Debited:
    • Inventory
  • Accounts Credited:
    • Purchase Order Holding

Example:

  • Item MAX015880 cost increased by $12.04
    • Purchase Order Holding reduced for the amount of the cost increase.
    • Inventory increased for the amount of the cost increase.

 

 

 

Write Off - Donation

  • Account Debited:
    • Donations
  • Account Credited:
    • Inventory (A Goods, B Goods, Firearms, etc)

Example:

  • Item MAX015821 was donated and written off.
    • Donations gets an increase for the cost of the item
    • Inventory is reduced for the cost of the item.

 

 

Write Off - External Theft

  • Account Debited:
    • Shrinkage - External Theft
  • Account Credited::
    • Inventory (A Goods, B Goods, Firearms, etc)

Example:

  • Item MAX007298 was stolen and written off.
    • Shrinkage - External Theft gets an increase for the cost of the item
    • Inventory is reduced for the cost of the item.

 

 

Write Off - Internal Theft

  • Account Debited:
    • Shrinkage - Internal Theft
  • Account Credited:
    • Inventory (A Goods, B Goods, Firearms, etc)

Example:

  • Item MAX015610 was stolen due to internal theft and written off.
    • Shrinkage - Internal Theft is increased for the cost of the item
    • Inventory is reduced for the cost of the item.

 

 

Write Off - Police Confiscation

  • Account Debited:
    • Police Confiscations
  • Account Credited:
    • Inventory (A Goods, B Goods, Firearms, etc)

Example:

  • Item MAX015610 was confiscated by the police department and Written Off.
    • Shrinkage - Internal Theft is increased for the cost of the item
    • Inventory is reduced for the cost of the item.

 

 

 

Write Off - Other

  • Account Debited:
    • Shrinkage - Internal Theft
  • Account Credited:
    • Inventory (A Goods, B Goods, Firearms, etc)

Example:

  • Item MAX015610 was written off for a non-specific reason (unsellable, store error, etc)
    • Shrinkage - Internal Theft is increased for the cost of the item
    • Inventory is reduced for the cost of the item.

 

 

Vendor Purchase

  • Account Credited:
    • Purchase Order Holding
  • Account Debited:
    • Inventory (A Goods, B Goods, Firearms, etc)

Example:

  • Items are purchased into SKU number 3003 from a vendor.
  • Purchase Order Holding reflects the amount purchase. 
    • Vendors are not paid through Bravo.
  • Cost of items is added to the correct inventory account.

 

 

Vendor Repair 

  • Account Credited:
    • Purchase Order Holding
  • Account Debited:
    • Inventory (A Goods, B Goods, Firearms, etc)

Example:

  • Item number MAX014524 was sent to a vendor for repair.
  • Repair Cost ($25.00) is added to the Inventory cost.
  • Purchase Order Holding reflects money owed to vendor for repair.
    • Vendors are not paid through Bravo

 

 

Return to Vendor

  • Account Debited:
    • Purchase Order Holding
  • Account Credited:
    • Inventory (A Goods, B Goods, Firearms, etc)

Example:

  • Item number MAX016032 is written off with reason Return to Vendor.
  • Purchase Order Holding is increased (reversing the original purchase.)
  • Inventory is reduced for the cost of the returned item.

 

 

Scrap Sales

  • Accounts Debited:
    • Inventory Raw Materials (If stones or metal was returned from the refiner.)
    • Cost of Goods Sold
    • Cash on Hand
  • Accounts Credited:
    • Sales Non-Taxable
    • Inventory A Goods

Example:

  • Items were sent to refiner through the Scrap process in Bravo.
  • Refiner paid $900 for the items plus returned $80 worth of raw materials.
  • Inventory A Goods reduced for cost of items sold.
  • Inventory Raw Materials shows increased cost for materials returned.
  • Cost of Goods Sold shows cost of refined items less the cost of items returned.
  • Cash on Hand increases for the total sale.

 

 

Cash Management

 

Till/Safe Overage

  • Account Debited:
    • Cash on Hand
  • Account Credited:
    • Variance Short/Over

Example:

  • Till or Safe is opened or closed with an overage exception.
  • Cash on Hand is adjusted up for the amount of the overage.
  • Variance is reduced to balance the new cash on hand amount.

 

 

Till/Safe Shortage

  • Account Debited:
    • Variance Short/Over
  • Account Credited:
    • Cash on Hand

Example:

  • Till or Safe is opened or closed with a shortage exception.
  • Cash on Hand is adjusted down for the amount of the shortage.
  • Variance is increased to balance the new cash on hand amount.

 

 

Transfer Bank to Safe

  • Account Debited:
    • Cash on Hand
  • Account Credited:
    • Bank - Cash

Example:

  • $1500 is transferred from the Bank to the Safe.
  • Bank Cash is debited for the transfer.
  • Cash on Hand increases by the transfer amount.

 

 

Transfer Safe to Bank

  • Account Debited:
    • Bank (Cash, Credit Card, Debit Card, Etc)
      • Gift Card, Store Credit, and System Conversion may also be credited if transfers occurred during safe closing.
  • Account Credited:
    • Cash on Hand
      • Gift Card, Store Credit, and System Conversion may also be debited if transfers occurred during safe closing.

Example:

  • Store is closed and $19,626.39 is transferred from the Safe to the Bank.
  • All relevant Bank Accounts are increased for the amount transferred.
  • Cash on Hand is reduced for the tenders transferred.
  • Gift Card transfers remove from the Gift Card account rather than the cash account since store cash totals are not affected by this transfer. (This is the same process for System Conversion and Store Credit.)

 

 

Cash Disbursement

  • Account Debited:
    • Specific Disbursement Account for Disbursement used.
  • Account Credited:
    • Cash on Hand

Example:

  • Cash disbursement is made for Office Supplies in the amount of $50.00
  • Cash on Hand is reduced for the disbursement.
  • Office Supplies account is increased.

 

 

 

Inter-Store Cash Transfer 

The Post to Accounting will show the sending and receiving regardless of which style your store uses (OPEN or BATCH)

Post to Accounting will only show if you have the Cash On Hand account with *STORE* to notate which store is sending and receiving. Otherwise you will not get a posting.

(Sent)

  • Account Debited:
    • Inter-Store Cash Transfer
  • Account Credited:
    • Cash on Hand

Example:

  • Store DAS sends $5000 to store MAX.
  • Cash on Hand at store DAS goes down by transfer amount.
  • Inter-Store Cash Transfer account increases by transfer amount.
  • Continue below to RECEIVED for the what the receiving store will have.

(Received)

  • Account Debited:
    • Cash on Hand
  • Account Credited:
    • Inter-Store Cash Transfer

Example:

  • Continued from the SENT for Inter-Store Cash Transfer
  • Store MAX receives $5000 from store DAS.
  • Cash on Hand at store MAX goes up by transfer amount.
  • Inter-Store Cash transfer account decreases by transfer amount.

 

 

Miscellaneous Transactions

 

Consignment Payable

  • Account Debited:
    • Consignment Payable
  • Account Credited:
    • Cash on Hand

Example:

  • Consignment sold in store and $847.20 is due back to the consignor.
  • Consignor is paid and $847.20 is deducted from store's Cash on Hand.

 

 

Repair Deposit

  • Account Debited:
    • Cash on Hand
  • Account Credited:
    • Repair Holding

Example:

  • Customer brings in repair and pays deposit of $10.00 toward the cost of repair.
  • Cash on Hand increases by amount of deposit.
  • Deposit is reflected in Repair Holding Account until repair is completed.

 

 

 

Repair Pick Up

  • Accounts Debited:
    • Cash on Hand
    • Repair Holding
  • Account Credited:
    • Service - Repair 

Example:

  • Customer picks up completed repair on which he had paid a $5.00 deposit.
  • Deposit is removed from the Repair Holding account.
  • Cash on Hand increases by final repair payment.
  • Service - Jewelry Repair account is increased for the entire cost of repair (deposit and final).

 

 

 

Repair Cancellation

  • Accounts Debited:
    • Repair Holding
  • Account Credited:
    • Cash on Hand

Example:

  • Customer cancels repair on which a $5.00 deposit had been placed.
  • Deposit is returned to customer and Cash on Hand is reduced in that amount.
  • Repair Holding is reversed in the amount of the returned deposit.

Refer to the Chart of Accounts article to understand how Bravo categorizes accounts as Asset, Liability, Expense, or Revenue.