Last Updated: 3/24/2025
The article explains how to purchase items from a vendor in Bravo. This process is also applicable for manual conversions from other software, allowing you to import existing inventory or purchase expired pawns into Bravo.
Click on the links to learn more on an specific topic.
Instructions
Purchase New Inventory
- To purchase individual items into Bravo, from the Dashboard, select Inventory and then Stock Management.
- On the Stock Management screen click on the Receivings Tab.
- The select Add Receiving from the side menu.
- Select the the Item Inventory Tab.
- Click on Add General Merchandise from the right-side menu
Add Jewelry will open the Jewelry Estimator.
Stores can be configured to use ONLY the Estimator, Edit Item, or open to use either option.
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Select Estimator to search for a model through the Find Manufacturer/Model screen
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Selecting Edit Item, brings you to the Edit Item screen.
- For the Estimator, search for the item by typing in a descriptive value into the Item Search box.
- When using the Estimator, the Manufacturer, Model, and Category fields are prefilled from search results.
- Selecting Edit Item opens the Edit Item Screen, similar to the Add Item Screen.
- In the Edit Item Screen, entering manufacturer, model, category, and quality assessment is optional. However, for the ATF A&D book, Manufacturer, Model, Category, Caliber, and Action are required.
- Go through the Add Item Screen or Edit Item Screen as you would for a Pawn or Buy transaction.
- Click Next
- Add additional details on the left hand side of the screen. (Reference Number, Location, Cost from Vendor)
For expired pawns from your old system, use the Reference Number as the loan number from that system, and the cost as the loan amount.
When importing existing inventory, the Reference Number should be the original inventory number (Bravo will create a new one), and the cost should reflect the original item cost.
- If you need to add more than one of the same item, select Copy Item from the left side of the screen:
- This creates an exact copy of the selected item, including location and cost. Enter any reference and serial numbers as needed.
- Clicking Copy Item will create a new copy, increasing the count in the Item Inventory tab.
- To copy an item multiple times, highlight it and right-click.
- A button labeled Copy Multiple will appear.
- Clicking on Copy Multiple will bring a dialog box that will allow you to enter a quantity.
- Enter the quantity of items that you need to copy. These items will instantly be added to the Items in Item Inventory tab.
Always fill out all relevant information before copying items. If the location is blank, you'll need to update it for each copied item. Information present in the original will carry over to subsequent items.
- If you need to add a different item to the same Vendor invoice, click on Add General Merchandise on the right-side menu
- Go through the Estimator as normal.
- Repeat these steps for each new item.
- Once all items have been added, click on Select Vendor
- Search for a Vendor.
To buy items expiring from your old system, create a vendor using your store's name.
- Select your vendor, or if the vendor is not found, click on Add New Vendor.
- Entering order details is optional. However, the benefit of including this information is that it keeps everything organized in one place.
You can add to the same invoice number by selecting it from the dropdown after adding the vendor. This is only for invoices opened that day.
- Click Save.
Items have now been added to your inventory.
- The Print Tags queue will pop up, ready for you to print.
Receivings must be done daily. Using the same invoice number for multiple days can lead to reporting and reconciliation issues with vendor purchases. This will make it difficult to match vendor invoices with reports. It's best to use each invoice for one day only.
- To complete a receiving, open your order by either double-clicking on it or selecting Edit Receiving from the right-side menu.
- Use the drop-down arrow in the upper right corner of the grid to change the status from Received to Complete.
- Click Save
Purchase Jewelry
- Buying Jewelry is similar to buying General Merchandise.
- First, select Inventory on the Bravo Dashboard and then Stock Management.
- On the Stock Management screen click on the Receivings Tab.
- Then select Add Receiving from the right-side menu.
- Go to the Item Inventory Tab.
- Click Add Jewelry from the right-side menu
- Bravo will open the Jewelry Estimator screen.
For General Merchandise, Bravo will open the Product Estimator
- Enter the item details and click Next.
- Add additional details on the left hand side of the screen, Reference Number, Location, Cost from Vendor.
For expired pawns from your old system, use the Reference Number as the loan number, and the cost as the loan amount.
When importing existing inventory, use the Reference Number as the original inventory number (Bravo will assign a new one) and the cost as the original item cost.
- If you need to add more than one of the same item, select Copy Item from the left side of the screen:
- This creates an exact copy of the selected item, including its location and cost. Enter any reference number as needed.
- Clicking Copy Item will generate a new copy, increasing the count in the Item Inventory tab.
- To copy an item multiple times, highlight it and right-click.
- A button labeled Copy Multiple will appear.
- Clicking on Copy Multiple will bring a dialog box that will allow you to enter a quantity.
- Enter the quantity of items to copy. They will be added to the Item Inventory tab instantly.
Always fill out all relevant information before copying items. For instance, if the location is blank, you'll need to update it for each copied item. However, if the information was present in the original, it will carry over to the copied items.
- If you need to add a different item to the same Vendor invoice, click on Add Jewelry on the right-side menu.
- Go through the Jewelry Estimator as normal.
- Repeat these steps for each new item.
- Once all items have been added, click on Select Vendor
- Search for a Vendor.
To buy items expiring from your old system, set up a vendor using your store's name.
- Select your vendor, or if the vendor is not found, click on Add New Vendor.
- Entering order details is optional, but it helps keep everything organized.
You can continue to add to the same invoice number by selecting it from the drop down list after the vendor is added. This should only be done for invoices opened that day.
- Click Save.
- Items have now been added to your inventory. The Print Tags queue will pop up, ready for you to print.
Receivings must be done daily. Using the same invoice number for more than one day can lead to reporting and reconciliation issues with vendor purchases. This makes it difficult to match vendor invoices to reports. It's best to use invoices for a single day only.
- To complete a receiving, open your order by double-clicking it or selecting Edit Receiving from the right menu.
- Use the drop-down arrow in the upper right corner of the grid to change the status from Received to Complete.
- Click Save
Purchasing Buckets
If you need to purchase bulk items into Bravo from a Vendor, you may consider using a Bucket to manage your inventory.
For more information on Buckets click here .
- First select Inventory from the Dashboard and then Stock Management.
- On the Stock Management screen click on the Receivings tab
- Then select Add Receiving from the right-side menu
You will need to know the SKU or UPC number, alternatively you can search by Description to find the SKU you want to add inventory to.
- After selecting the correct SKU, enter the Cost and Quantity of purchased items in the grid.
- Bravo will update the total cost and quantity in the Bucket, then recalculate the average cost per item if necessary.
- Once the cost and quantity have been added, click on Select Vendor
- Search for a Vendor.
For purchasing items that are expiring from your previous system, create a vendor with your store’s name.
- Select your vendor, or if the vendor is not found, click on Add New Vendor.
You can add to the same invoice number by selecting it from the drop-down after adding the vendor.
- Entering order details is optional, but it helps keep everything organized.
- Buckets do not print individual tags. Instead, you can print a tag for the shelf if it is an existing bucket. If the bucket is new, you will need to save the transaction first, then reopen the order to print the tag.
- Click Save.
Items are now added to your SKU inventory.
- To complete a receiving, open your order by double-clicking it or selecting Edit Receiving from the right menu.
- Use the drop-down arrow in the upper right corner of the grid to change the status from Received to Complete.
- Click Save
Receivings must be completed daily. Using the same invoice number for multiple days can lead to reporting and reconciliation issues with vendor purchases. This makes it difficult to reconcile invoices with reports. It's best to use each invoice for one day only.
- To complete a receiving, open your order by either double-clicking on it or selecting Edit Receiving from the right-side menu.
- Use the drop-down arrow in the upper right corner of the grid to change the status from Received to Complete.
- Click Save
Purchasing Stock
If Vendor Catalogs are part of your product lineup, read more information on Stock here, Product SKUs.
- First, from the Dashboard, select Inventory then Stock Management.
- On the Stock Management screen click on the Receivings Tab.
- The select Add Receiving from the right-side menu.
You will need to know the SKU or UPC number, alternatively you can search by Description to find the SKU you want to add inventory to.
Search Results (see images below)
- Single Match: If only one item matches your search criteria and it has been previously added to Bravo, it will automatically populate in the Stock Inventory tab.
- Multiple Matches: If multiple items match your search criteria, you will be directed to the Stock Search screen to select the correct item.
- New Item: If the SKU, UPC, or description has never been received before, the system will conduct a Catalog Search to find the item in the vendor catalog.
- Once you select the correct SKU, you will need to enter the Cost and the Quantity of items purchased into the line item on the grid.
- Bravo will add the new invoice cost to the total in the Bucket and increase the item quantity accordingly. It will then recalculate the average cost per item if necessary.
- Once the cost and quantity have been added, click on Select Vendor
- Search for a Vendor.
Create a vendor using your store's name for purchasing items expiring from your previous system.
- Select your vendor, or if the vendor is not found, click on Add New Vendor.
You can add to the same invoice number by selecting it from the drop-down after adding the vendor.
- Providing order details is optional, but it helps keep everything organized.
- Non-serialized Stock SKUs do not print individual tags. Instead, print a tag for the shelf if the bucket exist by selecting Print Tags from the bottom left menu.
- For new buckets, save the transaction first, then reopen the order to print the tag.
- Click Save.
Items have now been added to your inventory. The Print Tags queue will pop up for any serialized inventory, ready for you to print or delete to make use of the items UPC.
Receivings should be completed daily. Reusing the same invoice number over multiple days can lead to reporting and reconciliation issues with vendor purchases. This makes it difficult to match vendor invoices with reports. It's best to use each invoice for one day only.
- To complete a receiving, open your order by either double-clicking on it or selecting Edit Receiving from the right-side menu.
- Use the drop-down arrow in the upper right corner of the grid to change the status from Received to Complete.
- Click Save