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Inventory

Learn how to manage, filter, and perform actions on your inventory using the Bravo Inventory screen.

This article will go over the functions in the Inventory screen in Bravo.

If you would like to learn more about other features on the Dashboard, please see the Dashboard Functionality  article.

Click the links to learn more about each feature. 

 Inventory

Each section has links to a more in-depth article on the feature.  

Getting Started

To access the Inventory screen select Inventory from the Bravo Dashboard.

This will take you to the Inventory screen where you can view and manage your inventory base. You can also directly go to one of the sections listed below by using the drop down next to the Inventory button.

 

There are several key areas of the Inventory screen.

  1. Item Information: This is where the information for each item is displayed, including item number, images, description, and pricing info.
  2. Item Editing functions: These buttons can be used to edit items.  Functions available depend on several factors, including the status of the item.
  3. Item Number Search / Serial Number Search: Use these fields to search for specific items within your inventory. 
  4. List: This is where the relevant items will display after a search or when one of the functions on the right is selected.
    • Note that you will see items from other stores’ inventory if there are no matching items in the current store. The Search Other Store's Inventory security bit should be enabled for this. To learn more about the security bits, read the Search for Configuration or Security bits article located here.
  5. Menu: Choose what areas of you inventory base to manage from these buttons.

When an item is selected, right clicking on the item will bring up a list of options.  The options available depend on the current status of the item and your security settings of your profile.  For example, here is a list of options available for an item with a status of unpriced:

 

Items in this status have fifteen options available.  Compare this to an item in the status of Recycle List:

 

Even though both items are inventory in the store, the Recycle List item has only 8 options.  If you were to click Remove from Scrap List, the item would be placed back into a status of Unpriced and the options available would increase.

To see the definition of each inventory status, see the article here.

Editing Items

Editing items is one of the main functions of the Inventory management process in Bravo. 

Once an item is selected, several editing options will appear.

Item details can be adjusted or changed based on the status of the item.  Fields available for editing will change accordingly.  For example, an item on Buy hold, will not be able to have the location changed from this screen, but the pricing information can be adjusted. 

In order to edit the Cost of an item, you must first have the Store Safe open so that it properly allocates when the cost was adjusted.

Multiple items can be edited at one time.  To learn how, click here .

Editing an item can be restricted based on employee security. 

Price Guide Report and Pricing Tools

The Price Guide Report provides statistical pricing information for individual items.  The information on the report is based on data gathered for each individual item based on user transactions in Bravo. 

The Price Guide Report can be accessed from the lower left hand corner of the inventory screen in Bravo.

The report produced contains statistical data from all transactions on that exact item within the Bravo system.

The chart below is for a Sony Playstation 3.  From it, you can see the average selling price and the average days to sell.

 

To learn more about this report, read the article here .

In addition to the Price Guide Report, Bravo also provides links to outside sales sources.  These links use the item information to perform a search and return current pricing information.  

The links are located at the bottom of the left side of the Inventory screen.

 

Clicking on each link will perform a web search for each of Google Shopping, Buya Price Guide, and eBay for the item so that a store can see current pricing trends.

 

Estimator

If you find that you need to run an item back through the Estimator, there is a button on the Inventory screen. 

 

Clicking on this button opens the estimator for the item selected.

From the Estimator, the item details can be adjusted, the category or model changed. 

To learn more about the estimator, read the Estimator Guide located here .

To learn about editing the model, click here .

Item Detail

Further details on each item can be viewed using the Item Detail button located on the left hand side of the screen.

The Item Detail window will open.  

 

From the Item Detail window, you can edit web details, titles, notes and price.  Items can be placed on sale or discounted on a schedule.  You can even view listings.

For more information on the Item Detail window, read the article here .

Pricing and Printing Tags

Items that need to be priced in Bravo will appear in the Pricing screen. Click on Pricing from the right hand menu to see these items.

The top of the screen shows the quantity of items that need to be priced. 

  • The Status on all of these will be UNPRICED.
  • Type tells you where the item came from (for example Out of Pawn, Expired Layaways, Returns)
  • To price an item you need to enter the 
    • Inventory Location
    • MSRP (the normal retail price)
    • Price (the sale price in your store)

Clicking Accept will confirm your changes and queue the tag to print.

To print the tags, click on Print Tags from the right side of the screen.

 

In the Print Tags window, tags are queued by employee, then by type.  Once a tag is printed, the box to the right is checked.  Printed tags can be deleted or left in the queue.

To read the Bravo guide on Pricing click here .

Scrap Refining Process

The Scrap Refining Process in Bravo is designed so that you can track and account for items sent to a refiner for scrapping.

Items are first added to the Recycle List.  On the left hand side of the item screen, click Add to Scrap List.

 

This will change the status of the item to Recycle List.

 

Once they are on the Recycle List, items are sorted into buckets based on metal type and any other criteria the store wishes to impose.

To access these buckets and complete the process, click the Scrap Refining Process button from the right hand side of the Inventory screen.

 

The Scrap Refining Process window will open.  If you have open buckets, they will show in a list along with their status.  To start a new bucket, click New Bucket.

 

The Scrap Bucket Detail window is where the bucket will be built.  You will assign a name and then add items to the bucket from the Scrap List.

You can access the Scrap List by clicking on the button labeled Scrap List from the right side of the screen.

 

Items can be added from this list into the bucket.

To read more about how the Scrap Bucket process works in Bravo, see the complete article here .

Purchasing Items and Purchase Orders

Another feature of the Inventory screen is the ability to Purchase Jewelry and General Merchandise from a vendor.

This function can be accessed from the right hand side of the screen.

Depending on what you are purchasing, click on the appropriate button.

Bravo will ask if you want to purchase items as New Inventory or bring them into a Bucket SKU.

 

Select the appropriate option and complete the purchase.

To learn how to purchase items into Bravo, click here to read the article.

An alternative to using the Purchase General Merchandise or Purchase Jewelry feature is to use the Purchase Orders feature in Bravo.

 

This will open the Purchase Orders screen.  

 

From here you can view and manage your Purchase Orders, add new orders and manage the reorder levels for each product.

To learn more about how this feature works in Bravo, click here to watch the video.

Transfer and Receive Inventory

Inventory can be transferred between stores or between your store and a vendor by using the Transfer Inventory function.

Select Transfer Inventory from the right side of the Inventory Screen.

 

From the Transfer Inventory screen, select the Transfer Type and add items.

 

Once items have been added, they will show a status of In Transit.

 

To Receive Items back into your inventory from a vendor or to receive items from another store in your company, select Receive Batch.

You can also use this Receive Batch method to cancel any batch that was sent out.

 

The Receive Batch screen will appear.

 

Select the Batch to Receive. Enter or scan the item number to receive it into your inventory.

 

Once completed, the item will show Status of Inventory in your store.

 

To learn more about how store to store inventory transfers work, read the article here .

To learn about transferring inventory to a vendor, click here .

Physical Inventory Audit

The Physical Inventory Audit is a feature designed to help make your inventory audits smooth and easy. If you are interested in getting the Physical Inventory Audit in your store, contact Bravo at 888-407-6287.

To start an audit, select Physical Inventory Audit from the screen on the right.

 

Click Add New Session.

 

You need to first choose if you're going to Create New or if you want to Copy from existing completed audits.

 

You will be able to configure the session to include only the inventory items that you need to audit.

 

Once you have your session set, you will be able to open it in the PI App and start scanning.  You will come back to the Physical Inventory function in Bravo when it comes time to reconcile your audit.

 

To learn how to use the Physical Inventory Audit function by watching these videos

To read about the Physical Inventory Audit in more detail, click here for the article.

Recategorize Items

Sometimes when items are brought over in a conversion, they do not have a correct category in Bravo and show up as Miscellaneous Manufactured Goods.  In order to make it easier to classify these items without having to run each one through the estimator, Bravo has a recategorize feature.

To use this feature, you need to first start with a list of inventory items.  Highlight the items that you are interested in re-categorizing and then select Recategorize Items.

Only items in INVENTORY status may be Recategorized.

If there are some items that cannot be re-categorized, Bravo will provide a warning.

 

If no items on a list can be re-categorized, Bravo will let you know that too.

 

If you do have items that can be re-categorized, the list will appear. 

 

Go through each item and select the correct category.  Once the category is selected, click Update from the lower left hand corner of the screen.  Once all changes have been made, click Save.

To learn more about this feature, click here to read the article.

Ad Hoc Reporting

Like all management screens within Bravo, Inventory has an Ad Hoc Reporting feature.

Select Ad Hoc Reporting from the right hand menu.

You will get an Ad Hoc Report Generator window for Inventory.

*Available in January 2025 New Criteria options are now available for the Bravo Ad Hoc Inventory Report Generator; 1. Authentic-Diamond Jewelry, 2. Authentic-Stone Jewelry, 3. Total Diamond Size, 4. Metal Purity, 5. Metal Type/Color, 6. Metal Weight.

Also new are additional sort options are, Initial rows, Sort By and Ascending or Descending order.

Initial rows -  You can set your initial number of rows to 50, 100, 150, 200, 250, 500, 1000, and 5000

Sort by -  You can select to sort by Cost, Date to Inventory, Price, Sale Price and Status Date

Ascending -  This will display from the lowest cost at the top

Descending - This will display from the highest cost at the top

The criteria available for this Ad Hoc Reporting is specific to inventory reports.  You can select different criteria and build custom reports to help you with inventory management.

Also a button, Show more was added at the bottom of an Inventory Ad Hock report, this is to load the next set of rows defined before running the report.

To learn more about Ad Hoc reporting, click here to read the article.

Item History

You are able to view the Item History on any item in your store.  

Start by entering the item number into the Inventory screen. Once you have the item on the screen, either right click and select Item History or select Item History from the menu on the right hand side of the screen.

 

You will be presented with a report detailing the item's history in your store.

 

This report can only be run for one item at a time.

Cost Adjustment

Another useful report in the Inventory screen is the Cost Adjustment Report.

Start by entering the item number into the Inventory Screen. Once you have the item on the screen, either right click and select Cost Adjustment or select Cost Adjustment from the menu on the right hand side of the screen.

 

You will be presented with a report detailing each adjustment to the item's cost in your store.

 

This report is available for individual items only.  If you need a report detailing all of the cost adjustments for a specific period in you store, click here to learn about the Multi-Item Cost Adjustment Report. 

Lost or Damaged

Items can be marked as Lost or Damaged from the Inventory screen.

Start by entering or scanning the item into the Inventory Search.  Once you have the item pulled up, right click to select Lost or Damaged or select Lost or Damaged from the menu on the right of the screen.

 

You will then be able to enter the details of the Lost or Damaged item event.

 

To see more on Lost or Damaged events view the article here .

Write off Item or Confiscate Item

There are two options to remove an item from inventory and write off the cost.  The first option is to use the Write Off feature.  

With the item that needs to be written off highlighted, either right click to select Write Off, or choose Write Off from the menu on the right.

 

The Shrink Item dialog box will open.  It will show the item number, the cost and the description. 

The item will be removed from inventory and its cost will be written off as a loss. This cannot be undone. If the item is later found, you will need to purchase it back in.

 

Choose the reason for writing off the item from the drop down menu.

The item will be removed from inventory and its cost will be written off as a loss. This cannot be undone. If the item is later found, you will need to purchase it back in.

Click OK once you have your reason selected. Bravo will write the cost of the item off and change the status to Shrink.

 

The other option for writing off items is specifically for Police Confiscations.  If the police department has confiscated an item that is already in your inventory, you can choose Confiscate Item instead of Write Off.

 

Bravo will open a dialog box so that the details of the confiscation can be entered, including the case information and the officer's name and badge number.

 

The item will be removed from inventory and its cost will be written off as a loss. This cannot be undone. If the item is later found, you will need to purchase it back in.

Click OK once you have the details entered. Bravo will write the cost of the item off and change the status to Police.

Items can be written off with a reason of Police Confiscation if the store so chooses. The Confiscate option is available to help easily differentiate items written off for police confiscations from other reasons. Both are treated the same way for accounting purposes.

For more information on how write offs are accounted for, see the chart here . 

Place on Buya and Ebay Auctions

If you are actively using Bravo to list items on the web, auction listings can be accessed from the Inventory screen.

Highlight the item that you want to place on auction and then right click or choose the option from the menu on the right.

 

You will be given a dialog window depending on the auction style that you choose.

 

To learn about eBay Auctions, read the article here .

Bravo 2 eCommerce

Bravo provides a convenient solution to listing items on several key websites, including Craigslist, Amazon and Gunbroker.

The Bravo 2 eCommerce generator helps produce correctly formatted listings for items in your inventory.

Highlight the item you want to list and right click or select Bravo 2 eCommerce from the menu on the right.

 

The Bravo 2 eCommerce Marketplace Template Generator will open.

 

Generating the listing is as easy as selecting the Marketplace and then clicking Generate.

The buttons listed along the right allow you to easily copy the information to your clipboard so that it can be pasted into the marketplace listing page.

For more information on this feature, click here to read the Bravo 2 eCommerce article.

Recombine Item

If an item has been split in error, there is a Recombine feature that can be accessed from Inventory.

Start by selecting the split item number (this is the item that was split away, not the original item number.)

When an item that is eligible to be recombined is selected, the Recombine Item button will be active:

If the item selected is not eligible to be recombined, the Recombine Item button will not be active:

When Recombine Item is selected, the Recombine Item dialog box will open.

 

You will see the original item that the selected item had been split from.  Confirm the item and click Save.

 

The cost will be added back into the original item and the split item that was recombined will now have a status of Defunct.

The original item will show this movement in the item history.

Convert to SKU

When an item has a category that matches an available SKU, you will have the option to Convert to SKU.

On the selected item, right click or select Convert to SKU from the menu on the right.

 

A dialog box will open with SKUs that could match the current item.

 

Select the matching SKU and click Save.

Once Save is selected, the item will immediately be combined into the SKU number.  If you converted the item to a SKU in error, you will need to split it back out.

 

 

 

Inventory Markdown

Items can be marked down from the Inventory screen.

Items need to be priced and have a Status of Inventory before the Inventory Markdown feature can be activated.

Inventory Markdown can be activated for one or more items.  To select multiple items, hold down Ctrl as you select the items, or hold down Shift to select several items in a row.

 

Right click or select Inventory Markdown from the right hand menu.

The Inventory Markdown dialog will open.

 

Select the Markdown Method, the discount amount (Markdown Price), whether or not items need to be relabeled and if they are being marked down on both the store and the web, or just the web. You can also Undo Markdown, which will remove any current set Sale Price on the selected item(s).

 

Click Save.

 

The item will display a sale price equal to the original price minus the markdown.

To read more about this feature, see the article here .

Police Hold

If you need to place an item on Police Hold once it is a part of your inventory, select the item and right click or select Police Hold from the right hand menu.

 

You will see a Police Hold dialog box.

 

Enter the Officer's Name, Badge Number and Case Number.  Click OK once everything is complete.

 

The item status will change to Police Inventory Hold.

Click Save from the lower left side of the screen.

Bravo will print an item label so that the item on hold can be clearly marked.

 

To remove the hold, right click or select Remove Police Hold from the menu on the right.

Follow the same process to remove the hold.

Combine

Two or more items can be combined in Bravo.  

Start by selecting at least one of the items in the Inventory screen.  Select Combine from the menu on the right.

A second item can be added from the Combine Items screen.  Simply enter the item number or scan the barcode.

 

Select the main item and adjust the details as necessary.  When you are finished click Combine.

 

Once items are combined, the main item will have the total MSRP, Price and Cost of both items. The other item will have a status of Defunct.

To learn more about this process, click here to read the article.

 

Date Created: 5/25/2016
Date Updated: 1/9/2025